Managers open positions and make offers without Finance or HR visibility. By the time leadership finds out, the budget is blown and the offer letter is already signed.
Approval chains buried in email threads. Who approved what? When? Was Finance ever looped in? Nobody knows — and nobody can prove it during an audit.
Finance builds a headcount plan in January. By March, nobody knows how much has been committed vs. spent. Overspend on people is the #1 budget risk for most companies.
Before a job posting goes live, the request must pass through HR, the department head, Finance (for budget validation), and executive sign-off. Position details, salary band, justification, and start date — all captured and routed automatically. No more unauthorized headcount.
Once a candidate is selected, the offer itself goes through its own approval chain. Salary, equity, signing bonus, start date, and employment type are reviewed by HR, compensation committees, and Finance before the offer letter is generated. Every offer is policy-compliant.
Contractor and temp worker extensions are easy to miss — until the invoice arrives. ReqCanvas alerts you 30, 60, and 90 days before contract expiry. Extension requests route through the same approval chain as new hires, with full budget impact analysis.
Proactive notifications for compliance reviews, certification expirations, probation milestones, visa deadlines, and custom triggers. HR teams stay ahead of critical events instead of firefighting after deadlines pass.
For most organizations, people are the single largest line item — 60-80% of total operating budget. Yet the process of adding people is often the least controlled. No CFO would approve a $120K equipment purchase over email, but that's exactly how most hiring decisions are made.
ReqCanvas treats every person entering your organization as what they are: a significant financial commitment that deserves the same rigor as any other major expenditure. Multi-step approvals, budget validation at every stage, and a complete audit trail that satisfies internal governance and external auditors.
See All FeaturesCreate your workspace, pick your plan, choose your subdomain. Your isolated environment is provisioned in seconds — your own database, your own encryption keys.
Build your approval chains: who needs to sign off, in what order, and under what conditions. Set budget thresholds, escalation rules, and SLA deadlines for each step.
Invite HR, department heads, Finance, and executives. Assign roles and division-scoped permissions. Sync from BambooHR or add users manually.
Every recruitment request, every offer, every contract extension now flows through your gates. Real-time dashboards show exactly where every request stands and how budget is tracking.
Full visibility into every open request across the organization. Track SLA compliance, identify bottlenecks, and ensure every hire follows policy. No more chasing approvals through email — the system does it for you.
Real-time budget tracking against headcount plans. See exactly how much has been committed, what's pending approval, and what's left in the budget — by division, department, and cost center. No surprises at quarter-end.
Executive dashboards that show organizational growth in real time. How fast are we hiring? Where is headcount concentrated? Are we on track against plan? One-click drill-down from summary to individual requests.
Start free with our Starter plan. No credit card required. Go live in under 10 minutes.